Add a Fully Managed Recording Studio Experience to Your Event
Engage attendees, create professional content on-site, and offer additional value to sponsors, all with a fully managed mobile recording studio
Trusted by event organizers who want more than just booths and banners.
A Done-For-You Recording Studio Built Into Your Event
We bring a fully equipped, professionally staffed recording studio directly to your event floor.
Attendees, speakers, and sponsors participate in short, high-quality recorded interviews, creating valuable content while elevating the entire event experience.
Flexible Value for Your Event
The recording studio is a flexible addition to your event that can support multiple goals, from engagement and content creation to added sponsor value.
Some use it to:
- Enhance sponsor packages with branded interview opportunities that increase perceived value
- Sell sponsor ad spots on the studio
- Create high-quality content featuring speakers and attendees, captured live on-site
- Add a visible, high-engagement experience that draws attention on the event floor
- Capture media assets you can use for post-event marketing, promotion, and future events
Some events choose to monetize the studio through sponsors, while others focus on engagement and content, either approach works.
Who This Is For
This is a strong fit for:
- Events with sponsors looking to offer more than just booths and logos
- Conferences with 200+ attendees aiming to increase engagement
- Organizers who want to create high-quality content during the event
- Teams looking for a unique, visible experience on the event floor
- Events that want to extend their impact beyond the event itself
May not be the right fit for:
- Very small events with limited space or budget
- Events without sponsors or content goals
- Organizers looking for a simple, low-cost add-on
What you get
- A turnkey recording studio setup
- Professional audio/video production
- On-site team managing everything
- Branded content your sponsors love
- Assets you can reuse long after the event ends
What This Looks Like in Practice
- Sponsors are featured in recorded interviews
- Speakers expand on their sessions in podcast format
- Attendees engage with a live, visible content experience
- You walk away with dozens of pieces of usable media
Typical outcomes include:
- Stronger sponsor retention
- Increased sponsor package value
- More engaging event floor experience
Used By Forward-Thinking Events
★★★★★
The PodBooth team made our mobile podcasting activation at our recent Net Zero Forum a complete success. They showed up with everything needed to assemble a professional podcasting studio IN the main conference room, thought of everything that could have gone wrong and came with solutions ready in hand. The studio was even decked out with phone chargers and a Himalayan salt feature that was a total hit! The audio quality from the event records was incredible. We’d hire them in a heartbeat to do it all over again!
Maria Failla – Producer, Smart Energy Voices
Simple, Fully Managed, Zero Headaches
1. We Plan With You
We align on goals, sponsor strategy, and event flow.
2. We Set Up On-Site
Our team handles all equipment and setup.
3. We Run the Studio
We manage interviews, scheduling, and production during the event. If desired, our team can even host the conversations.
4. You Get the Content
We deliver polished audio/video assets ready for use. We can even deliver files to the participants.
5. Full service editing
We offer full service editing for an additional fee. Our team of professionals will edit your audio and video to your standards. Include your branding and deliver it to you, ready to publish.
Investment & Availability
Every event is different, but most engagements fall within:
$10,000 – $25,000 depending on event size and scope
We only take on a limited number of events each month to ensure quality.
See If This Fits Your Event
Get a quick overview of:
– Pricing for your event
– How sponsors can be integrated
– What setup would look like
Or book a call to talk specifically about your event
Our Equipment & Staffing
Our 12 ft X 12 ft. free standing booth provides room for up to 5 participants and a technician. We provide everything needed for participants, including comfortable seating, bottled waters, a private device charging station, and more.
Digital Audio
All recordings are made with the Zoom LT-12, to provide top of the line audio recordings of each participant. On-board noise reduction and effects enable perfect recordings.
Hi Def Video Capture
Yes, we can capture Hi Def or 4K, multi-camera video as well! If you need our help with the editing, you can select that as an add-on. OR we can simply provide you with the raw files.
Broadcast Quality
Individual Shure Mv7X Broadcast quality microphones are used to capture the highest quality sound for the conversation. Up to 5 participants per session.
Professional Staff
We provide well trained recording technicians to set up your recording space, conduct your recordings, and help manage the schedule.
Event photos & videos
Yes, we WERE able to get great audio recordings from these sessions, despite the crowd and noise. See the samples below.
Packages
Pricing is unique to each event’s needs – ask for a quote!
Budget
Audio Only - No booth- We’ll record in any room or space you provide at your conference or event. You provide the chairs and tables.
- Audio recording
- Zoom LT-12 Digital Mixer.
- 6 broadcast quality Shure mics.
- Our professional technician to manage all sessions & perform recordings.
- All recordings provided to you via Google Drive.
- Covers all transportation and personnel costs.
- Final pricing is determined by length of event, services desired, etc.
Basic
Audio Only- Our 12 X 12 ft. mobile studio booth with windows, “recording” sign, comfortable stools & table for participants.
- Audio recording
- Zoom LT-12 Digital Mixer.
- 6 broadcast quality Shure mics.
- Our professional technician to manage all sessions & perform recordings.
- All recordings provided to you via Google Drive.
- Complete setup and striking of the space.
- Covers all transportation and personnel costs.
- Final pricing is determined by length of event, services desired, etc.
Professional
HD Video and Audio- Our 12 X 12 ft. mobile studio booth with windows, “recording” sign, comfortable stools & table for participants.
- Audio recording AND HD video recording.
- Zoom LT-12 Digital Mixer.
- 6 Broadcast wuality Shure mics.
- HD YOLOCam Cameras – up to 2 angles
- Our professional technician to manage all sessions & perform recordings.
- All recordings provided to you via Google Drive.
- Complete setup and striking of the space.
- Covers all transportation and personnel costs.
- Final pricing is determined by length of event, services desired, etc.
Executive
4K Video and Audio- Our 12 X 12 ft. mobile studio booth with windows, “recording” sign, comfortable stools & table for participants.
- Audio recording AND 4K video recording.
- Zoom LT-12 Digital Mixer
- 6 broadcast quality Shure mics.
- 4K YOLOCam Cameras – up to 4 angles
- Our professional technician to manage all sessions & perform recordings.
- All recordings provided to you via Google Drive.
- Complete setup and striking of the space.
- Covers all transportation and personnel costs.
- Final pricing is determined by length of event, services desired, etc.
Add-On Services
Full Service Editing : Priced per service – ask for details.
In partnership with our sister company — Podcast Fast Track — we provide fully produced, publication-ready audio files of all your recording sessions. This service includes Audio Production, Video Editing, episode Show Notes for blog posts and episode descriptions, and social media verbiage based on the episode to help promote the conversation. 2 week turn-time required. Special RUSH services available upon request.
"Before" recording from a live event
"After" version of the SAME recording
Mobile “on-the-floor” interviewer
We provide an additional, roaming interviewer to record the comments and experiences of event attendees, speakers, and exhibitors, using YOUR prescribed set of questions. This is an ideal way to capture on-the-spot audio to highlight future events or create highlight reels.
Frequently Asked Questions (F.A.Q.)
Do you have a maximum event length?
Our Mobile Podcast Studio and team can be at your event as long as you need. Pricing will vary, but our service won’t.
Can you come to my event in Canada?
We haven’t worked outside the U.S. yet… but that doesn’t mean we can’t. Reach out to us and give us the dates and location and we’ll see what we can do.
What does the "on-the-floor" interviewer service entail?
There are lots of possibilities for this one, depending on how YOU want to use the recordings we make.
First, picture one of our staff walking the convention floor asking YOUR questions of participants, speakers, others, etc. We record it on our professional equipment and provide it to you.
Next, you probably already create promotional materials for future events using video and photos from previous events, right?
This can be that, only in audio. You can place audio testimonial reels on your website, or engage podcasters in your industry to feature your event promotion on their shows.
OR, Some event organizers add a podcast feed to their event app and use our footage to have a daily recap, audio highlight reel, and more for attendees to listen to while they are at the event.
OR, imagine producing a podcast series leading UP TO your next event to create buzz and excitement from the enthusiastic voices of last year’s attendees.
Our team can record it. We can even produce it if you like (additional fee).
But you get to benefit from it.
Are there any additional charges?
No.
Once we know the details of your event and the services you want, we will provide you with an all inclusive quote.
That will including personel, our travel, our meals, our lodging, everything. (Except admission to your event… you will need to make arrangements for that).
Can you explain the "booth sponsorship" concept a bit more?
Sure!
Let’s say you have a big name organization in your industry that sponsors your event year after year. They are an IDEAL candidate to offer the sponsorship of our recording studio. Their name and logo can go on the studio as the sponsor… and here’s a nifty trick.
YOU CAN HAVE MULTIPLE SPONSORS OF THE BOOTH (which means more sponsorship dollars for you), or charge more for “exclusive sponsorship.”
